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Christmas Anomaly - Continued

Posted on 29 Oct 2019 by Lucy

As a result of the significant concerns raised about the erection of the space deck in East Princes Street Gardens, CEC Officials published a briefing note to Councillors yesterday evening.  This has not been sent to the Cockburn directly, but was shared online by Councillor Scott Arthur, who we thank for making this public.  Dr Arthur said “It’s frankly unbelievable that Underbelly can find the time to design and procure the colossal structure we see in East Princes Street Gardens, but are too busy to submit a simple planning application. The Council should take this loss of public amenity for private gain seriously.”

The Briefing Note suggests that such a vast structure was needed to deliver the Christmas Market in the context of the Scottish National Gallery and its associated landscaping, which is still under construction.  Underbelly proposed the scaffold structure to protect the new landscaping in the gardens, significantly increase circulation space after concerns from previous years, and create a deliverable layout.  A related, but secondary benefit, would be an increase in accessibility, although that isn’t quantified.

Some key points in the briefing (printed in full below) are:

  • From June 2019 onwards, the Council’s engineers assessed the structure to be built in Princes Street Gardens.  This process was completed on 12 October 2019.
  • The redevelopment of the Gardens by National Galleries of Scotland has faced several delays. This has resulted in some areas being incomplete when the Gardens were due to be occupied by Underbelly for Christmas
  • Decisions on the extension of Underbelly’s contract and the enlarged scale of the Market was made by the Executive Director of Place in consultation with Convener and Vice-Convener of Culture & Communities Committee.  This decision was reported to Culture and Communities Committee on 18 June 2019.
  • Underbelly met with officers from Planning and Building Standards on 30 August to discuss permissions required for the structures.

The argument made by both the Executive Director of Place (the presumed author of this briefing) and Underbelly for no application for planning or building warrant to date is that they didn’t know fully what they were building until 12 October. A retrospective planning application was deemed acceptable.

This simply doesn’t wash. 

In June, the new arrangements were agreed under delegated powers.  At the same time, and as reported in the earlier Cockburn blog, Underbelly received a license from CEC’s Licensing Sub-Committee for the Christmas Market (legally, planning permission and a Building Warrant are prerequisites, so why is was granted is a mystery). At the same time, Council employees were assessing structural requirements.  

In August, Underbelly was told that they needed both planning and building warrant consents and agreed the content of these with officials. As Underbelly had operated the Christmas Market before, this should have been a given.

The irony not identified in the Briefing Note is that detailed plans are required to build the space deck. Procurement of the various components needed would have taken place even earlier and Underbelly clearly knew what they were buying.  As such, the assertion that they would not be able to meet timescales required for a planning application before commencing their build on 18 October isn’t valid.  Councillor Arthur is spot on in his assessment.

Other aspects of the briefing note which we find disagreeable include:

  • Statement that a planning enforcement file has been opened suggests that the Council is monitoring the non-compliance issues – if it wasn’t for the Cockburn raising the issue directly with the Chief Planning Officer, it is unlikely that this would have happened.
  • Acceptability of a retrospective planning application cuts completely across Planning Officer advice in August that consent was needed.
  • The status of works at the National Gallery would have been known for a considerable time.  The lack of contingency arrangements for the Christmas Market, either in terms of reduced capacity or alternative locations is a serious gap.

It seems clear that the current public outcry in both the scale of the space deck and the degree of commercialisation of East Princes Street Gardens has caught both Underbelly and City Council officials on the hop.  Could it be that their relationship has become a little bit too cosy?  Is it an apparent disregard for regulatory requirements?  Might it be that CEC has a vested financial interest in this? Or is it a simple case of corporate arrogance on both their parts?

The Cockburn believes that there are multiple, systemic failures in the governance and management of this proposals.  We state again, the Cockburn recognises the value to the City of such events such as the Christmas Market but has significant concerns about creep of commercialisation in our public parks and places. The structure erected here is so grossly out of keeping with previous events and is so incongruous in scale that it destroys the very character of the city which the operators are trying to exploit.

A fundamental, independent review is required.  We hope that our Civic Leaders understand that Edinburgh is not their plaything to do with what they will, and that public regulatory processes apply as much to them and their contractors as to the rest of us.

 

 

City of Edinburgh Council - Briefing Note 298 October 2019

“As at April 2019, the Council was in year three of a three-year contract with Underbelly to deliver Edinburgh’s Christmas and Hogmanay, with an option to extend for up to three further years, subject to agreed performance indicators. 

“The redevelopment of the Scottish National Gallery and the landscaping changes to East Princes Street Gardens required a solution to deliver the Christmas Market and to protect the new landscaping. Underbelly proposed a significant capital investment in a scaffold structure to protect the new landscaping in the gardens, significantly increase circulation space after concerns from previous years, and create a deliverable layout. The new structure also serves to increase the accessibility of the Christmas markets with more ramps and flat sections for those with a mobility or sensory impairment.

“Underbelly agreed to meet these capital costs but sought the agreement of a two-year extension to the contract to allow them time to recover the capital investment. The Executive Director of Place, in consultation with the Convener and Vice-Convener of Culture and Communities Committee, agreed to a two-year extension under delegated authority due to time constraints. This decision was then reported to Culture and Communities Committee on 18 June 2019. It is acknowledged that the detailed design was not included in the Committee report.

“From June onwards, the Council’s engineers assessed the structure to be built in Princes Street Gardens. This was to double-check the calculations and proposals made by Underbelly’s own engineers and to ensure that the structure was safe and would not cause any significant or structural damage to the new landscaping in the gardens. This process was completed on 12 October 2019.

“The redevelopment of the Gardens by National Galleries of Scotland has faced several delays. This has resulted in some areas being incomplete when the Gardens were due to be occupied by Underbelly for Christmas. One of the worst affected areas was a steep bank close to the top path in the Gardens.

“Due to the lack of completion of some sections of the works, Underbelly requested to move a section of the market from this steeper area to the area of the Gardens south of the railway line. This would allow this section a full growing season, the best chance to establish and increase crowd flow across the site as a whole.

“After consultation with the Convener and Vice-Convener of Culture & Communities Committee, it was agreed to move elements of the market that were to be sited in this steepest section to an area on the south of the railway. This area had been used in previous years but only for storing generators and other plant.

“The overall number of stalls has increased in the Gardens with the move to the south section. However, the area of useable, open circulation space has increased significantly, allowing visitors a more comfortable experience during busier periods.

 

Planning Permission and Building Warrants

“Underbelly met with officers from Planning and Building Standards on 30 August to discuss permissions required for the structures and their respective layout in East Princes Street Gardens. A determination of what was warrantable was reached and accepted by all parties. Underbelly agreed to submit a Building Warrant application for all warrantable works within the Christmas Markets.

“Planning permission was also discussed at that meeting as the existing permission had expired. Underbelly were told that they needed to apply for this. Underbelly stated that they would be making an application but would not be able to meet the timescales required for a full application to be in place before commencing their build on 18 October because, at that stage, there was no final layout plan as engineers from the Council and Underbelly were still concluding their final assessments of the scaffolding structure and any necessary amendments. This was concluded on 12 October and a planning application is now expected. The application will be assessed in line with the Planning Acts.

“It is therefore appropriate to request a retrospective planning application. Underbelly have contacted the Council’s Planning Service to update on progress. In the meantime, an enforcement file has been opened by officers, who will monitor the situation.

 

Waverley Bridge

“The Christmas Market has been a very popular attraction and getting busier every year; weekend attendance to the market regularly exceeds 100,000 per day (highest attendance last year was c. 124,000).

“As a result of this popularity, special measures (additional stewards) had to be put in place at the crossing at the top of Waverley Bridge to manage the crowds at weekends last year to stop the public coming into conflict with live traffic.

“Ongoing discussions are taking place between the Council, Underbelly and other partners over how best to ensure public safety whilst minimising disruption. This matter will be discussed with City Centre Councillors later this week.

 

Old Town/High Street – Edinburgh’s Hogmanay

“There have been some issues with wider communications from Underbelly regarding the use of the Old Town and residents’ access. Underbelly have been reminded of the need for early and clear communication. For clarity, the High Street and Royal Mile are not being used for Hogmanay; it is only West Parliament Square, outside St Giles’ Cathedral. The High Street will remain open throughout and no residents or businesses on the Royal Mile will require passes to access their properties. There is a well-established protocol for access to property within the street party arena and Underbelly will be contacting those properties very shortly.